Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.

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1answer
113 views

Should a professor be called the same way he signs his emails? [duplicate]

I was reading this question about calling a professor with her first name and saw somewhere in the question that the professor signs her emails with her first name. Is this fact a sign that the ...
13
votes
2answers
2k views

What is the etiquette for repeatedly emailing questions to an author whose work I'm building on?

I am doing my master thesis on wireless networking. I am working on the source code, which the writer of one of the articles provided to me. Initially, I sent him an email and I asked him to send me ...
3
votes
1answer
140 views

Is it okay to email the authors of a paper questions not directly for research?

I read this paper: http://citpsite.s3-website-us-east-1.amazonaws.com/oldsite-htdocs/pub/coldboot.pdf I have a very quick question about recreating the experiment, and this isn't for academic ...
0
votes
3answers
106 views

Are there any drawbacks in adding hyperlinks in PhD application email?

I'm writing an application email to a professor for a PhD program. One dilemma that I have is whether I should add hyperlinks and if there are any problems in doing that. Consider the imaginary ...
0
votes
0answers
108 views

E-mail communication with thesis advisor to inform about current updates

I am currently doing my Master's in the US. I've completed one year, and am about to begin working on my thesis, starting this fall. However, I'm in a peculiar situation now, regarding e-mail ...
4
votes
1answer
240 views

Professor reviews proposal as a favor, should I send a reminder

I am applying for PhD, and in the application I am required to write a research proposal. I asked my thesis supervisor to write a recommendation for me, and he agreed,but he told me that I need to ...
1
vote
2answers
80 views

Applying for undergraduate research - include transcript with bad 1st year GPA?

I'm a 2nd year student writing a request to volunteer as a research assistant to a professor. From what I've read, attaching a transcript to the introductory email is a good idea. [1][2] I'm ...
4
votes
4answers
318 views

What does it mean if a professor does not answer your email in time?

I recently sent an email to the professor, who accepted me to carry out my postdoctoral research in his group. However, I wrote him an email to ask quick but important questions, like, when do you ...
18
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3answers
1k views

Requesting review of short proof by professor

I'm a student enrolled in an university in Italy. I'm currently taking a course on probability theory, but the way is it taught is, whilst very good, not very thorough; I mean that in class some of ...
2
votes
3answers
341 views

The last sentence in the official email to a professor

I have to write an official letter to a professor to explain my research interests and my research plan to him, so that he could evaluate my eligibility for support through a research assistantship. ...
9
votes
3answers
959 views

Is it reasonable to ask for access to an advisor/supervisor during summer time?

At the end of a recent lengthy meeting with my supervisor, in preparation for my end of year GRC (Graduate Research Committee) meeting, I asked about if I would be able to contact them during the ...
26
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2answers
3k views

Etiquette on sending a thank you e-mail to respondents who gave me helpful information

Sometimes there are cases in a e-mail correspondence with academia staff (professors and bureaucrats) in which I don't know which is the best practice. I wonder if there is any best practice for the ...
19
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1answer
2k views

How to react to an angry email / argument as a third party

I'm finding myself in an uncomfortable position these past couple of days. Our IT/lab manager has been working on a new website to store data that is to be shared with about 11 other institutions, all ...
0
votes
1answer
138 views

Signature for Doctor of Information Technology prefix and suffix

How can I sign my name with the degree of "Doctor of Information Technology"? Is this all correct? Dr. Full Name Full Name D.I.T Dr Full Name (Doctor of Information Technology) Dr. Last Name ...
12
votes
1answer
1k views

I have found an error in a textbook. What can I do about it?

In the book Electronic Devices and Circuit Theory (10th edition) by Boylestad and Louis Nashelsky, I have found a technical mistake. What can I do about this? To whom should I send an email, the ...
5
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4answers
2k views

How to tell a faculty member that I don't need him on my thesis committee anymore?

Out of five needed members for my doctoral thesis committee, four are fixed. For the fifth member, I approached Mr.A. He has no real connection to my research or topic but I contacted him because he ...
2
votes
1answer
244 views

Optimal structure for PhD application submitted directly to PI

I am currently applying for PhD positions (mainly - though not exclusively - around Germany and Switzerland). As I would like to start as soon as possible and would rather be paid than receive a ...
21
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6answers
900 views

Keeping email records when moving between posts

This question is about maintaining email records when changing institutions. I’m writing it here because it seems to be a problem quite specific to the academic context of managing long-term ...
4
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2answers
172 views

Can I contact the author of a paper for questions, even if I've never studied over high school?

I've never been in a University in my life, but I enjoy reading research papers to expand my knowledge and go deeper in the understanding of details which are not covered by books. A recent paper ...
5
votes
2answers
693 views

Should I use both surnames when addressing a Spanish professor as 'Dr' in an email?

I'm writing my professor. She has two surnames. So far, I've been using only her first surname; however, I'm curious whether that's, generally, how I should address a professor with two surnames. I ...
18
votes
4answers
8k views

Best way to respond to a request for CV

A couple of weeks ago I met this person who had come to our institute for an invited talk. Her domain of work was same as my area of research. Later I discussed with her some of the topics and asked ...
3
votes
2answers
376 views

Which one of these is more appropriate for academic email

I have a membership from an organization e.g. ieee.org and I have some options for my email ID which I want to use in academy and professional work. I'm not a native English and I'm not familiar with ...
5
votes
1answer
240 views

communication after job offer and acceptance

I am a US-based researcher and was offered a position as a postdoctoral researcher at a Swedish institute. The offer came in December, and I have negotiated some terms, which the school accepted. All ...
6
votes
3answers
390 views

How to address an academic without a PhD

I am currently writing an e-mail to a member of Oxbridge staff. He is a "lecturer," full-time staff, who co-ordinates a well-known program, but does not hold a PhD, only an MA. I can't call him "Dr. ...
13
votes
2answers
476 views

Author's email address in a published paper is not working

I have stumbled upon a paper that is very related to my field of research and after reading and discussing it with my supervisor, I found some issues in the paper that I need more information about, ...
10
votes
2answers
397 views

Should a student use the email account provided by the university to communicate with professors?

I am an undergraduate and I do not know much about the rules of writing an email. The email system used by our university is not convenient at all: it responds slowly, often crashes, and its common to ...
3
votes
1answer
195 views

Increase chance of reply when e-mailing an eminent researcher?

I found this question, but it does not exactly match what I would like to ask. In my case, it's almost surely appropriate to send the e-mail (since my adviser suggested it), I'm just wandering as to ...
10
votes
2answers
581 views

How do you address unknown peers in email?

This is one bit of academic etiquette I'm not sure about. When I write to another researcher, a peer (we're both professors). I've never exchanged with before and never met him but I know of him (and ...
13
votes
2answers
376 views

What is the etiquette for CCing faculty in eMails?

I'm working in an international collaboration (Germany and Netherlands). It happens quite often that I'm asking technical questions to fellow postdocs by email, just sending the email to this single ...
7
votes
1answer
236 views

Applying for post-doc, how to mention mutual acquaintances?

I am applying for post-docs, and there is a professor I would very much like to work with. I would like to e-mail him and see if he has any open positions in his lab. I have never met the professor ...
11
votes
6answers
621 views

Which email address to use in a publication?

So my student and I are writing a paper, my question is around firstname.lastname@student.institution.domain vs firstname.lastname1@gmail.com which sounds more professional? I personally submitted ...
2
votes
2answers
667 views

How to format multiple authors name, affiliation and email in a paper?

I am writing a paper with my teacher and his teacher. I don't know the standard of writing authors name, affiliation and email in the paper. I am using IEEEtran template for an IEEE conference. If the ...
16
votes
5answers
556 views

How do I tactfully tell my advisor (who's much busier than I am) that I'm too busy to do such-and-such?

I recognize my advisor is busier than I am. But, nonetheless, I feel the need to tell her sometimes that I am overloaded with too many tasks and I need to push a deadline back or pass on some request. ...
3
votes
2answers
1k views

How to get an edu email?

I am a hobbyist mathematician in China. I study maths by myself and make some course videos to teach commutative algebra, functional analysis and other topics at the internet just as the Khan Academy ...
12
votes
2answers
4k views

What to do when emails to a potential advisor are not replied?

I asked a potential advisor for possible research projects but I haven't received a reply. What is the appropriate thing to do? Reply with my previous mail quoted, and say something like I having ...
20
votes
3answers
560 views

Is it ok to send an email informing about your new paper?

Several times in the past, after publishing a paper, I have sent email to several people which I thought might be interested in the results obtained in the paper. Usually I have emailed some of the ...
14
votes
4answers
306 views

What should be included in a departmental email policy?

I receive about 10k emails per year and send about 2-3k. In my department (the sphere I can influence) there are those who almost never respond and those who respond as soon as I have hit the send ...
56
votes
5answers
5k views

Is ignoring emails acceptable in academia?

As a grad student, I just find it tremendously frustrating when emails are ignored by faculty (both at my institution and at other places). Is this acceptable? I'd be content with a simple response ...
27
votes
4answers
558 views

How did conferences “work” before the e-mail era?

Some friends and I were discussing a certain conference that has a "rebuttal" phase, in which the authors can see the reviews and reply to them. We realized that this rebuttal phase probably couldn't ...
27
votes
7answers
22k views

What should a proper email signature look like for graduate students?

So far, what I have is First and Last Name Title Group/Lab Name School Name Address and Phone I'm especially confused about the "title". I'm not sure if it should say "Graduate Student", ...
9
votes
2answers
252 views

How do I remove myself from academic mailing lists?

When I was a grad student, I participated in a bunch of conferences, and sent papers to journals and the like. But now I'm no longer in academia. I've been out for more than three years, and I still ...
12
votes
3answers
470 views

Does timing of emails matter?

I wonder: everyone in academia handles a lot of email, on all aspects of their work. I mean, emails about conferences, emails about journals and papers, emails about research, teaching, supervized ...
5
votes
1answer
179 views

CS PhD Addmission: Contacting prof about unpublished work

I have applied to PhD programs in US in the area of TCS for FALL 13. I have two unpublished work in the area of theory which was part of my master thesis. I have other published work but they are not ...
16
votes
2answers
691 views

Should I send email to my former supervisor

I'm applying to PhD programs and want to ask for a reference letter from my former supervisor, who has since moved to a new university, so that his old work email is not working anymore. I've been ...
10
votes
2answers
220 views

Asking for official e-mail address from ex-employer University for publication?

I am no longer affiliated with a University. In the instance that I publish a paper (co-author or otherwise), is it appropriate for me to e-mail my old University and ask them for a staff e-mail? This ...
13
votes
2answers
749 views

How should one respond to 'Call for Paper' e-mails?

Of late I have been receiving a number of e-mails with subject 'Call for Paper' and invitations to contribute to new and/or open-access publications. While most of them immediately qualify for the ...
64
votes
11answers
2k views

E-mail address to use in publications

It is customary to use one's academic e-mail address as contact address in publications; I have seen once or twice an @gmail.com address being used instead, but it simply looked unprofessional. ...
14
votes
4answers
596 views

Should I respond to emails (resembling spams) asking for my papers?

I started to get emails like this: From: Firstname Middlename Lastname <someotherfirstname0000@hotmail>~ Title of paper. I need the article to study. thank you! Firstname ...
14
votes
3answers
2k views

Should résumés be attached in a mail to a professor?

Say there is a student who writes a mail to a professor asking for a PhD vacancy or a RA-ship position. Should he attach his résumé in a mail to a professor? I have had contradictory viewpoints on ...
22
votes
1answer
390 views

When asking research-based questions, what are some good practices to maximize the rates at which people reply to emails?

Matthew Might has an excellent article on his website. But what are some other good suggestions? One important thing is identification (some professors are simply happier to reply to emails than ...