Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.

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8
votes
5answers
838 views

How to remind a professor about sending papers to read?

In a face-to-face meeting with a professor, he told me he would send me some papers to read. It's been almost a week, so I assume he's forgotten. That is understandable, since he has a lot to do. I ...
2
votes
1answer
361 views

Following up with professor after PhD rejection

I met briefly with a professor last year and showed him a poster of my work which was not good at that time (It was some sort of a presentation in which we show our work and research). Then I decided ...
1
vote
1answer
215 views

Reply to a professor who said no open position BUT admired the work

I have asked a professor in germany for PhD position in his lab and I sent a mail with previous work experience, future research plan and why I want to join his group within 8-10 lines also attached a ...
2
votes
1answer
53 views

No response from summer school. Should I email?

I have applied to a summer school program in math for undergraduates. On the application website it says that notifications of acceptance or rejection will be sent out in March. As March is nearly ...
1
vote
1answer
98 views

After emailing a professor and getting no response from him, how long should I wait before sending a second email?

From time to time, I come across this problem: I send an email to a professor asking him about something (e.g., making an appointment to ask his opinion on something) and I do not hear back from the ...
4
votes
2answers
131 views

Inquiring about PhD status and mentioning standing offers

I have a PhD few admission offers from some universities. My first choice school didn't make its decision yet, or maybe didn't post it online yet. Is it OK to send an email asking about application ...
66
votes
3answers
5k views

What is behind the “Indian Undergrad Research Experience”-spam?

Every now and then I receive an email claiming to be from some undergrad student in Math or Computer Science at an Indian university asking for a summer research experience in "my research group" ...
2
votes
2answers
159 views

What to do when professor is not responding to emails or calls and his action is required to commence a masters thesis?

I'm planning to start my master thesis soon. It will be an external thesis in a company. As this kind of thesis is not very common in German universities, I need to find a professor to supervise me ...
1
vote
1answer
124 views

How long does it take to get a reply to your PhD application email in Germany?

I am applying for PhD positions in Germany. Normally I need to send an email to the professors with a list of references, grades transcript, CV, master's thesis, etc. I want to know how long after ...
8
votes
1answer
823 views

Received an email from potential advisor and my name was wrong. should I correct him?

A few months back I contacted a potential advisor I am interested in doing my PhD with and he replied that he is considering my application and will be back in contact with me. Today, I received ...
3
votes
4answers
500 views

When writing an email asking for PhD positions/projects

I've recently finished in Masters in Neuroscience in Germany ( & bachelors in pharmacy), and I'm trying to find a PhD position in European countries like Belgium, Sweden, Switzerland, etc. In most ...
1
vote
1answer
78 views

Should an e-mail application to a lab for a masters thesis include attachments, or should I wait for these documents to be requested?

I would like to ask a researcher in a foreign institution to do my master thesis ( 5 months worth of research in Experimental Physics ) under his supervision. I have written both a motivational ...
2
votes
1answer
631 views

Is it necessary to reply to a solution email by a thank-you email?

If I asked via email someone, say a member of the graduate admission staff of a school I am applying to, some question, and if the staff member replied to my email with a solution to my problem, does ...
0
votes
2answers
132 views

PhD Email and Deadlines in the US

I was considering writing Emails to professors in US universities regarding PhD opportunities at their departments, however I noticed there is a formal PhD application with deadlines in December to ...
21
votes
1answer
2k views

Does publishing a paper with a non-edu email influence the review process?

I saw many good papers on good journals (by Springer, Elsevier, IEEE, etc.) with a Gmail as a corresponding email. I'm about to submit a paper and since I don't have (yet) an academic email, I would ...
3
votes
2answers
233 views

The editor doesn't respond after accepting the manuscript

The journal editor accepted my paper and told me to ask his assistant about the next steps in the publication process. Four months ago I corrected some minor points and sent an updated manuscript to ...
15
votes
3answers
193 views

Should I notify people I mention in the acknowledgements section?

I recently finished a paper in which I received valuable feedback from two professors (neither supervisors nor coauthors) at some specific points, which ultimately leaded to localized significant ...
3
votes
1answer
100 views

Mail forwarding after graduation

It's been less than a year since I graduated and my university e-mail address is still active. Therefore, I have been able to receive invitations to review papers (presumably from my publications). ...
3
votes
3answers
216 views

When is the appropriate time to email professors as a prospective PhD student?

I think my research interests and experience are perfectly aligned with a professor. And I plan on applying to the department when the admissions open. But when is the right time to email the ...
17
votes
5answers
1k views

Should professors with Chinese names be addressed with surname only or both names?

How would I address a professor with a Chinese name? I am unsure whether I should use only the surname, or both forename and surname, because the order of mentioning forename and surname is reversed. ...
22
votes
9answers
4k views

How to show extreme gratitude in an email?

When contacting universities, in many cases, I find the replies to my emails extremely well detailed and helpful, therefore in such cases I find a simple "Thank you" to be just insufficient. For ...
8
votes
5answers
4k views

Is it customary for a student to reply to professor's email within 24 hours?

I got an email from professor M asking me if I will have time for a tea with her on Friday, and then I came up with this question: Even if it is an important email from your professor (e.g. select ...
3
votes
3answers
467 views

How to remind a professor in a school I applied to about an introduction email I sent two weeks ago?

I have applied to 4 PhD applications in Computer Science and I have sent an introduction email to a professor in each of the schools I have applied to. In this email I first introduced myself and then ...
2
votes
3answers
126 views

Should applicants send an email to check the status of their faculty application?

After sending a faculty application online, should the applicant send an email to check if all documents were received and whether the application is complete or not? Some suggest to send an email, ...
0
votes
0answers
86 views

Writing first email to prospective professors about MS application

I am applying to a particular university in US for MS this year. At this particular university there are three professors who are conducting research in the area I am interested in. I have two ...
11
votes
4answers
476 views

How to approach experts to get feedback on a paper

I'm a PhD student in pure maths at a university in Europe. For reasons that I won't go into, my research interests do not coincide with my supervisor's ones. This means that, although she gives me ...
3
votes
2answers
748 views

How to reply to an academic interview invitation?

What is the recommended way to reply to an academic interview invitation? And would there be a difference in response if the invitation was sent by a faculty or a staff? Should it be very short or ...
1
vote
1answer
78 views

Send a question or thanks letter after receiving a notification of receipt of application?

After applying to some faculty positions, some professors send emails (not the automatic ones) that they have received the application and ask if the applicants have any questions. Should the ...
2
votes
2answers
1k views

Sending a second reminder to a professor about LORs, after the first reminder

As graduate school application deadlines roll around this season, I believe this site would get a lot of questions concerning letters of recommendation, including sending reminder e-mails to ...
2
votes
2answers
240 views

Is it rude to forward an email message to the original recipient if they did not respond?

If an email message sent to one's professor is not answered promptly, is it rude to forward it without comment to the original recipient as a reminder? If so, how long should one wait before doing ...
0
votes
1answer
204 views

Why might my tutors from several years ago not respond to my email request for a meeting?

It has been 3 years since I contacted my former school tutors. During the past few days in New Year, I wrote 7 emails to them (with contents as shown below), but I have received only one reply. ...
2
votes
1answer
92 views

What is the etiquette for making an appointment to request a letter of recommendation?

I'm currently a college sophomore looking to transfer to a university overseas, and I need a letter of recommendation from my adviser in order to apply. Usually, in order to get in touch with my ...
4
votes
1answer
190 views

3+ month delay in reviewing the revision of paper, Editor doesnt even answer the email

I've submitted a paper in an ISI journal, i.e. in Taylor and Francis. The first submission date of the manuscript was 30-may-2014. We received the first revision result on 27-July-2014. Hopefully, the ...
6
votes
1answer
222 views

When should I send thank you letter or email to my thesis committee members?

When is the proper time to send a thank you email to the committee members? After the defense or after getting the certificate confirmation from the registrar office? To me saying thank you after ...
55
votes
6answers
7k views

How to handle possibly subtly flirtatious emails from students?

I got a series of emails from a student. At first, I thought she was being over-polite. But now things are making me very uncomfortable. For instance, at every email she thanks me for giving her good ...
7
votes
2answers
2k views

How to ask for a letter of recommendation on a tight deadline, from professors I haven't spoken to in years?

I am currently applying to Ph.D. programs at several universities. Since I was a transfer student in my undergraduate years, and I have great relationships with my professors at community college, I ...
26
votes
2answers
2k views

When to answer and when not to answer a brief e-mail from a busy academic?

I frequently receive brief, usually confirmatory e-mails (such as "Can do. Best" in response to a request for a letter of recommendation) from academics with considerably less time than myself. Each ...
4
votes
3answers
403 views

How to politely follow up after contacting potential postdoc advisor?

After sending an unsolicited email to a potential postdoc advisor, and receiving no response for a while, what is a very polite way to follow up? Based on past experience lack of immediate response ...
0
votes
0answers
151 views

A potential supervisor didn't respond to my email. It's been a week, does this mean he's not interested? [duplicate]

A week ago I contacted a potential supervisor with shared interests. He answered back on the same day, positively reflecting his will to cooperate and support my application. I replied to him on the ...
0
votes
2answers
92 views

Is it appropriate to email some new information to my recommendation-letter writers on Thanksgiving if the deadline is a few days later?

I just found out one of my grad school electronic applications is having problem with a third party letter service company. So I have to ask the letter writers themselves to upload the recommendation ...
4
votes
4answers
2k views

No response from Professor, how should I write a follow email for recommendation letter?

I'm now applying to BS/MS program and I'm gathering recommendations. I'm an international student from China and I was been transferred to my current college one year ago. The week before last week ...
-1
votes
1answer
538 views

How should I reply and thank a potential supervisor's email? [closed]

This is a mail I received from my potential supervisor who is willing to supervise my PhD study. I want to thank him for the email. Dear XXX, I would like to know how it goes with your ...
3
votes
2answers
2k views

Is it rude to request a read receipt when emailing the professor?

Today I suddenly found that my email server requests a read receipt every time when I send emails. Since I am recently exchanging messages with a potential Phd supervisor, I wonder if this will make ...
1
vote
1answer
173 views

Write to professor or secretary?

I would like to contact a Professor to ask if he might be interested in my research project. I can find his email contact and also the contact of his secretary from his personal website. I would like ...
14
votes
6answers
1k views

Should you always use appropriate letter conventions when emailing a teacher?

Usually, when I send an email to a teacher/lecturer, I always start "Dear Mr. Atwood" and end with "Regards/Best wishes (etc.) Leo". If I have to send a followup email after they have replied, I omit ...
6
votes
1answer
273 views

PhD admissions - Contacting multiple profs from the same university

Presently, I am writing to potential PhD guides in US universities. There are two professors from the same department who work on topics that cannot be considered closely related, but I would be happy ...
3
votes
1answer
290 views

Should you respond to a call-for-papers rejection email?

This question is related but I don't think it is a duplicate. I recently sent the abstract of my first paper to a call-for-papers for a conference. I received an email thanking me for the submission ...
2
votes
2answers
992 views

How to answer a professor asking “what your masters work is about?” when my thesis is not in English?

I have contacted a professor, looking for a PhD position. He replied that my field is so near to his research field, and to consider my application; he needs to know more about my masters thesis. ...
2
votes
0answers
110 views

Slow to no email response from distance-learning university administration. What can I do?

June this year, I applied to study a distance learning postgraduate course at a university in UK. I received a conditional offer and was required to pass an IELTS exam. I did and they offered me an ...
5
votes
3answers
417 views

How can I show my potential in my mail to the professors?

I am hoping to continue my masters in machine learning or data mining. So as a part of the process I am mailing to professors. I have a decent GPA and GRE score. I have research experience in these ...