Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.

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3
votes
1answer
59 views

IETF RFC: Ask question to the author

Is it common for a graduate student to ask a question directly the author of an IETF RFC? I have a subtle doubt about an aspect of a protocol addressed by a certain RFC and I have already searched ...
1
vote
0answers
280 views

I've emailed over thirty five potential supervisors and did not receive any positive response. Should I keep emailing?

I've sorted out a list of professors from few Canadian Universities and I've sent customized emails after reading their papers and detailing in short on why I am particularly interested in their ...
28
votes
3answers
2k views

Do some or most universities allow retiring faculty to retain their faculty email accounts? [closed]

Upon retiring after decades with the same university and rank of full professor I did not realize that I would lose my faculty email account until it was too late to save years of correspondence ...
8
votes
4answers
231 views

How does one politely request an instrument from a researcher?

I have just discovered that the (psychological) instrument I've been reading up on for my research team has never been, itself, published, though research into its validity and reliability etc has ...
4
votes
4answers
222 views

When to use professional e-mail address during PhD application

When corresponding with administrators and/or academics regarding graduate school/PhD applications, are there any guidelines about which e-mail address to use (personal vs. professional)? In the non-...
0
votes
0answers
25 views

What's the proper way to send researchers an email regarding their work? [duplicate]

I have been reading a paper, in the realm of computer science, and I want to contact the authors for some clarifications about their paper. Firstly, which author should I contact? Should I contact ...
1
vote
2answers
160 views

After six months under review and after an e-mail to the editor

I submitted a 3-paged paper to a journal of MAA at November. I did not get a responce from the editor until the fifth of May so I decided to send an e-mail to the editor to ask (in a very polite way) ...
-2
votes
1answer
94 views

How to best ask CS professor to collaborate ? [at a good english university]

I have been accepted to a university (in England) to do a masters degree in Computer Science with a focus on machine learning. My background is mathematics. During my time at the university, I plan ...
1
vote
1answer
130 views

Forwarding Email of a future employer to my Supervisor. Broken code of confidentially?

I am applying for postdoc positions. A faculty member sent me an Email encouraging me to apply for his open position. He disclosed with me the name of two famous companies that are involved in his ...
4
votes
2answers
124 views

If I get an encouraging but noncommittal response from potential advisor, should I continue to pursue other potential advisors at this school?

Hoping someone can shed some light, or at least quell my worrying. Probably the latter. Anyways I emailed a professor with just an introductory email, I had read some of his work and would like to ...
8
votes
5answers
1k views

How to contact professors as a high school student?

I am a high school student who is interested in mathematics. As such I have been emailing several professors from prominent universities. I have been running into trouble when trying to figure out ...
27
votes
17answers
11k views

Word choice for salutation in a formal email to your PhD adviser, Is *Dear Boss* appropriate?

I am a first year PhD student in France, born and raised in India. It is not customary in here where I am doing my PhD to call one's adviser boss but I do, partly due to my reluctance to call her by ...
-2
votes
1answer
111 views

Double check a meeting with my professor [closed]

I saw my professor couple days ago. He told me we can have meeting on Wednesday. I want to email him to double check the meeting. Should I say I just wanted to make sure if we can still have meeting ...
1
vote
2answers
124 views

E-Mailing supervisor during Masters Thesis - How often and how much?

I am in a terminal masters program in the Humanities. I will have to write my masters thesis at some point and have been told that I will have 3 meetings with my professor. I have never worked on a ...
1
vote
0answers
36 views

Email & Response Times in Academics [duplicate]

It's become apparent in my (short) academic career that general inquiries to schools, advisors and professors is often returned late compared to other professions/industries, to the point where it's ...
0
votes
3answers
221 views

How do I explain to a prof who is not happy with my actions which were simply a mistake due to miscommunication? [closed]

I had emailed a professor for a summer internship opportunity. He had accepted me and aksed me write a proposal for applying through a fellowship. I replied back putting down some points for my ...
1
vote
2answers
61 views

Would it be impolite to ask the time of selection decision, although the information is available online?

I applied for summer internship(BSc level) in applied math in one of the North European countries a month ago. I would consider myself as a strong applicant but I suspect that they accept very few ...
9
votes
4answers
402 views

Write a reminder about a possible undergraduate project

I am currently doing some research for choosing a topic for my M.Sc. thesis. A week ago I sent an email to an external professor (I mean, not one in my University) asking about whether we could ...
38
votes
8answers
9k views

Should I warn a professor about his bad internet security practice?

A relatively old professor from another institute "forwarded" to me, using his work email, a work-related message he had received on his Gmail account. However, he actually saved the entire Gmail ...
3
votes
2answers
884 views

Addressing Professor in email with half-typed name, how to deal with the mistake? [closed]

You address a new Professor by accident with half-typed name in an email. The professor is from US but working now as a professor in Europe. This was my mistake. Rest of the mail was done except half ...
2
votes
2answers
111 views

how to ask help from an area expert and getting feedback?

Actually I am doing my PhD in Computer Science, and it is advancing a little bit slow. I am convinced that I can use a technique to solve a problem in my research, but my supervisor is not very keen ...
2
votes
1answer
195 views

How to write a reminder mail to a Professor asking about the application?

I have applied to a advertised post for a Postdoctoral position in U.S.A. It's been a month and a half since I have sent the application documents via e-mail to the professor. I haven't received any ...
5
votes
3answers
508 views

When presenting an idea to a professor: Be optimistic or realistic

I'm trying to convince a professor about my research idea, but when I would start writing that email, I get stuck: should I be optimistic, for example, If we apply my idea, then X, Y and Z could ...
6
votes
5answers
432 views

Send link to a document/draft instead of attaching it to mail [closed]

When sending a mail to a professor/ academic, is it OK to send link of a document/draft/preprint instead of attaching it to the mail? What is the convention? The reason is, if you attach it, it ...
6
votes
1answer
43 views

Maintaining a conference advertisement list

For managing submissions and reviewing for scientific conferences, EasyChair is a great solution, free and well-tuned for the needs of volunteer organizers. Is there any similar sort of site that ...
3
votes
3answers
321 views

How should I respond to a professor's email following up on an offer of admission?

I am a final year undergrad and applied for graduate programs in various universities for Fall'16 admission. I recently got an admission offer from one of the programs. The admissions chair cc'd the ...
5
votes
2answers
209 views

How should a graduate student email a professor from another country in order to get feedback on their work?

I'm trying to contact with a professor from another country to ask him to see my work and send me a feedback. But I don't know what is better to say that, someone told me that I must "sell myself" and ...
0
votes
0answers
62 views

Phone contact after no response from scientific collaborator?

I have a scientific collaboration with a senior scientist from a University in Europe. He agreed to work with me on the project and our roles were defined in the process(only supervision and minimal ...
2
votes
1answer
136 views

How to write an email to an academic asking for a summer research project?

Summer research projects sound like a good way to find out about a university before applying to do PhD there. Hopefully, it would also advertise ones research abilities, making it easier to obtain a ...
28
votes
3answers
4k views

Should I inform my professor of a very recent paper vaguely related to his research?

I'm currently an undergrad student and have found a recent paper, published in Nature a few days ago, that represents a huge breakthrough in its field (I'm active in that area, so I'm aware of it), ...
3
votes
2answers
376 views

How to reply to a potential PhD supervisor who asks if I have my own funding?

I have a Master in Computer Science and I am applying to some Canadian Universities for a PhD... After contacting to a supervisor, I got a positive reply, however he asked me: "Do you have your own ...
2
votes
1answer
144 views

How to get big-picture feedback from advisors, rather than just details, during fieldwork

I am a PhD student in the social sciences and halfway through my fieldwork. It recently became clear that my original research project would not work out as planned and significant changes were ...
1
vote
1answer
307 views

Professor asks me if I have other options (to apply). How should I answer?

A professor who agreed to advise me asked, "Have you found any other options?" I interpreted this as him asking if I have applied to other schools. I think he knows that I should spread my application ...
3
votes
0answers
141 views

Drafting Postdoc Inquiry Follow-up

About 3 months ago I emailed a professor asking if there were any postdoc positions open in his lab. The professor emailed back relatively quickly and thanked me for being interested in his lab, but ...
3
votes
2answers
284 views

Mention MOOCs in email to potential PHD supervisor?

I graduated from a top Russian university (computer science) with moderately high grades in 2013 and after 3 years of industry experience decided to pursue a PHD abroad (ideally, in Germany). I know ...
16
votes
7answers
5k views

In the United States, how customary is it for professors to not check their emails around Christmas?

I hope I don't sound like I'm complaining, and I understand professors and academics are humans. My question is more of one of inquiry rather than venting. I have e-mailed a few professors for certain ...
3
votes
2answers
126 views

Mass (spam) emails seeking short term internship, solutions

This question asking if the subject of current question is spam or not serves as the motivation for further, seeking solutions. As can be seen from the answers and comments, the emails from ...
-2
votes
1answer
200 views

How to politely communicate that you would prefer an earlier starting position to the offered one?

I had already asked a question here Just to provide a gist, I was being chosen as a third candidate for the PhD grant and there was only single vacancy. Now the 1st chosen candidate has been approved ...
3
votes
1answer
163 views

What can one do when emails to the editor go unanswered?

I submitted a research article to a reputable mathematics journal in May 2014. The status of my article is still "under review." I have contacted the editor at least three times regarding the delay ...
1
vote
2answers
363 views

I misunderstood an assignment, how to write to the professor apologizing and asking for extension?

I am a final year student in India and have been selected to do my final year project abroad in a German university. The professor sent me a programming assignment to do 3 weeks ago; the assignment ...
4
votes
3answers
1k views

Professor deletes me from Skype contact list after Skype interview and promise to give offer. Could this be a rejection?

Recently, I had a Skype interview with a professor several weeks ago, and professor also promised me the PhD offer. My GPA is not high enough to meet the requirement of Department, but she said she ...
1
vote
1answer
183 views

How brief I should be when contacting a professor for a PhD position for the first time?

I happened to find a PhD project that would align with my past experience really well. I would like to contact the professor responsible for the project. How brief should I be in my first email? In ...
9
votes
4answers
2k views

Etiquette with regard to email consolidation

Background: I am a fourth year math graduate student in the US. I currently have three active email accounts: personal (gmail), graduate university (windows live), and undergraduate university (also ...
3
votes
3answers
357 views

Should I send a thank you note to the reply of a potential PhD adviser?

I am considering applying for PhD degree. Regarding this I contact many professors to see if they are accepting new students or if I am a good fit for their research group. The responses will be ...
4
votes
2answers
80 views

Socially acceptable to email a connection of a connection requesting information?

I'm interested in knowing the optimal technology/techniques to implement something (storing Lidar data in a database) in a corporate IT world. I have a colleague who recommended that I contact his old ...
61
votes
13answers
10k views

Why do academics frequently write very short email replies?

Why do almost all academics people have short replies to emails? For example, I write some polite email with salutation, etc., just polite and decent email. Response then looks like this: OK, MK ...
0
votes
2answers
755 views

Writing an email to a professor for teaching assistantship for the second time

I am a graduate student and I had asked for TA/grader position, with a few professors at my institution in fall semester. But at that time there was no position available. Now I want to send another ...
0
votes
2answers
180 views

Etiquette for email asking graduate administrator to contact my reference regarding a deadline extension

I've applied to the University of ....... for fall 2016 graduate admission. The deadline for my references to submit the recommendation letters is December 01. One of my references is currently ...
-3
votes
1answer
224 views

Professor X introduces professor Y to me. Should I CC prof X when emailing prof Y? [duplicate]

I email to prof X to ask about a PhD student vacancy. He refuses because of his retirement, but kindly introducing prof Y to me. When emailing to prof Y, should I CC prof X? I do this because at the ...
8
votes
2answers
1k views

Professor cc to other professors when I ask about the PhD student vacancy. Should I answer as a group or to individuals?

I wrote an email to Prof. X to ask about a PhD student vacancy and talk about a topic in one of his papers. He refused to accept me because of his retirement and replied with a warming email. In that, ...