Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.

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18
votes
2answers
2k views

How to get people to reply to emails and what to make of a no response?

Most people in research probably have first-hand experience regarding how difficult it is to get some people to reply to emails, e.g. (but not limited to) some reputed professors. It is also difficult ...
0
votes
0answers
57 views

How should I email a group member from an international group in my area that I previously worked with?

I am PhD student in biomedical signal processing area. Before starting my PhD in January 2015, I was researcher in a research group in which I had the opportunity to know one of the best researchers ...
17
votes
1answer
3k views

How to answer to this polite, but strange request?

I am a young postgraduate researcher, and I have developed an algorithm to measure the blood flow from echographic signals in a novel manner. I currently only have one published paper from my ...
3
votes
1answer
68 views

Re-initiating the discussion with a seemingly busy Professor

A couple of weeks back, I reached out to a Professor stating my interest in a project he had put up on his website. The professor was impressed with my resume and gave a brief description of his ...
6
votes
2answers
128 views

Efficient method to receive alerts for new publications

I am currently using Google Scholar to receive alerts (emails) for new publications in my field. However, to my understanding (I might be wrong) Google Scholar doesn't allow to: Use regular ...
2
votes
1answer
76 views

Email affiliation for an undergraduate student with a complex university address

Imagine I'm doing research on my own, and studying at a university. I publish this research, get accepted, and now I have to provide my affiliation. I have no problems of course using my university ...
6
votes
4answers
177 views

Is it acceptable to ask how a professor would like to be addressed through email?

I am an undergraduate student working for a professor this summer. Up to this point, I have referred to the professor as Dr. LastName. I have met his research group; his graduate and PhD students ...
27
votes
5answers
7k views

How serious should I regard the “compliments” in an email denying my application?

A school, whose PhD program I applied to, denied my application with words such as "Your record is strong, but...". I am kind of confused. Is such a reply simply a "polite" way to decline a person? ...
0
votes
1answer
150 views

How long to wait after sending an email to a professor before I should assume that I will never receive response?

I have sent an email to a professor at a local university. The email asks for assistance with a fairly large science fair. I have done much of the work and the email was asking about how I could ...
4
votes
3answers
66 views

How to receive email notifications of newly accepted papers in a specified set of journals?

Is there some way of arranging that I receive emails whenever selected academic economics journals of interest to me, perhaps published by different publishers, post online a newly accepted paper?
0
votes
1answer
155 views

what is the best email type to request for Phd position

Recently I have found a great PHD position which on some aspect exactly fit with my CV. I am looking for the best email type to introduce my self to the professor? what information are necessary on ...
8
votes
5answers
943 views

How to remind a professor about sending papers to read?

In a face-to-face meeting with a professor, he told me he would send me some papers to read. It's been almost a week, so I assume he's forgotten. That is understandable, since he has a lot to do. I ...
2
votes
1answer
410 views

Following up with professor after PhD rejection

I met briefly with a professor last year and showed him a poster of my work which was not good at that time (It was some sort of a presentation in which we show our work and research). Then I decided ...
1
vote
1answer
230 views

Reply to a professor who said no open position BUT admired the work

I have asked a professor in germany for PhD position in his lab and I sent a mail with previous work experience, future research plan and why I want to join his group within 8-10 lines also attached a ...
2
votes
1answer
55 views

No response from summer school. Should I email?

I have applied to a summer school program in math for undergraduates. On the application website it says that notifications of acceptance or rejection will be sent out in March. As March is nearly ...
1
vote
1answer
171 views

After emailing a professor and getting no response from him, how long should I wait before sending a second email?

From time to time, I come across this problem: I send an email to a professor asking him about something (e.g., making an appointment to ask his opinion on something) and I do not hear back from the ...
4
votes
2answers
162 views

Inquiring about PhD status and mentioning standing offers

I have a PhD few admission offers from some universities. My first choice school didn't make its decision yet, or maybe didn't post it online yet. Is it OK to send an email asking about application ...
67
votes
3answers
5k views

What is behind the “Indian Undergrad Research Experience”-spam?

Every now and then I receive an email claiming to be from some undergrad student in Math or Computer Science at an Indian university asking for a summer research experience in "my research group" ...
2
votes
2answers
213 views

What to do when professor is not responding to emails or calls and his action is required to commence a masters thesis?

I'm planning to start my master thesis soon. It will be an external thesis in a company. As this kind of thesis is not very common in German universities, I need to find a professor to supervise me ...
1
vote
1answer
184 views

How long does it take to get a reply to your PhD application email in Germany?

I am applying for PhD positions in Germany. Normally I need to send an email to the professors with a list of references, grades transcript, CV, master's thesis, etc. I want to know how long after ...
8
votes
1answer
849 views

Received an email from potential advisor and my name was wrong. should I correct him?

A few months back I contacted a potential advisor I am interested in doing my PhD with and he replied that he is considering my application and will be back in contact with me. Today, I received ...
4
votes
4answers
1k views

When writing an email asking for PhD positions/projects

I've recently finished in Masters in Neuroscience in Germany ( & bachelors in pharmacy), and I'm trying to find a PhD position in European countries like Belgium, Sweden, Switzerland, etc. In most ...
1
vote
1answer
105 views

Should an e-mail application to a lab for a masters thesis include attachments, or should I wait for these documents to be requested?

I would like to ask a researcher in a foreign institution to do my master thesis ( 5 months worth of research in Experimental Physics ) under his supervision. I have written both a motivational ...
2
votes
1answer
730 views

Is it necessary to reply to a solution email by a thank-you email?

If I asked via email someone, say a member of the graduate admission staff of a school I am applying to, some question, and if the staff member replied to my email with a solution to my problem, does ...
0
votes
2answers
132 views

PhD Email and Deadlines in the US

I was considering writing Emails to professors in US universities regarding PhD opportunities at their departments, however I noticed there is a formal PhD application with deadlines in December to ...
21
votes
1answer
2k views

Does publishing a paper with a non-edu email influence the review process?

I saw many good papers on good journals (by Springer, Elsevier, IEEE, etc.) with a Gmail as a corresponding email. I'm about to submit a paper and since I don't have (yet) an academic email, I would ...
4
votes
2answers
275 views

The editor doesn't respond after accepting the manuscript

The journal editor accepted my paper and told me to ask his assistant about the next steps in the publication process. Four months ago I corrected some minor points and sent an updated manuscript to ...
16
votes
3answers
221 views

Should I notify people I mention in the acknowledgements section?

I recently finished a paper in which I received valuable feedback from two professors (neither supervisors nor coauthors) at some specific points, which ultimately leaded to localized significant ...
3
votes
1answer
101 views

Mail forwarding after graduation

It's been less than a year since I graduated and my university e-mail address is still active. Therefore, I have been able to receive invitations to review papers (presumably from my publications). ...
3
votes
3answers
263 views

When is the appropriate time to email professors as a prospective PhD student?

I think my research interests and experience are perfectly aligned with a professor. And I plan on applying to the department when the admissions open. But when is the right time to email the ...
17
votes
5answers
2k views

Should professors with Chinese names be addressed with surname only or both names?

How would I address a professor with a Chinese name? I am unsure whether I should use only the surname, or both forename and surname, because the order of mentioning forename and surname is reversed. ...
22
votes
9answers
5k views

How to show extreme gratitude in an email?

When contacting universities, in many cases, I find the replies to my emails extremely well detailed and helpful, therefore in such cases I find a simple "Thank you" to be just insufficient. For ...
8
votes
5answers
4k views

Is it customary for a student to reply to professor's email within 24 hours?

I got an email from professor M asking me if I will have time for a tea with her on Friday, and then I came up with this question: Even if it is an important email from your professor (e.g. select ...
3
votes
3answers
1k views

How to remind a professor in a school I applied to about an introduction email I sent two weeks ago?

I have applied to 4 PhD applications in Computer Science and I have sent an introduction email to a professor in each of the schools I have applied to. In this email I first introduced myself and then ...
2
votes
3answers
155 views

Should applicants send an email to check the status of their faculty application?

After sending a faculty application online, should the applicant send an email to check if all documents were received and whether the application is complete or not? Some suggest to send an email, ...
0
votes
0answers
104 views

Writing first email to prospective professors about MS application

I am applying to a particular university in US for MS this year. At this particular university there are three professors who are conducting research in the area I am interested in. I have two ...
11
votes
4answers
548 views

How to approach experts to get feedback on a paper

I'm a PhD student in pure maths at a university in Europe. For reasons that I won't go into, my research interests do not coincide with my supervisor's ones. This means that, although she gives me ...
3
votes
2answers
1k views

How to reply to an academic interview invitation?

What is the recommended way to reply to an academic interview invitation? And would there be a difference in response if the invitation was sent by a faculty or a staff? Should it be very short or ...
1
vote
1answer
122 views

Send a question or thanks letter after receiving a notification of receipt of application?

After applying to some faculty positions, some professors send emails (not the automatic ones) that they have received the application and ask if the applicants have any questions. Should the ...
2
votes
2answers
2k views

Sending a second reminder to a professor about LORs, after the first reminder

As graduate school application deadlines roll around this season, I believe this site would get a lot of questions concerning letters of recommendation, including sending reminder e-mails to ...
2
votes
2answers
292 views

Is it rude to forward an email message to the original recipient if they did not respond?

If an email message sent to one's professor is not answered promptly, is it rude to forward it without comment to the original recipient as a reminder? If so, how long should one wait before doing ...
0
votes
1answer
216 views

Why might my tutors from several years ago not respond to my email request for a meeting?

It has been 3 years since I contacted my former school tutors. During the past few days in New Year, I wrote 7 emails to them (with contents as shown below), but I have received only one reply. ...
2
votes
1answer
111 views

What is the etiquette for making an appointment to request a letter of recommendation?

I'm currently a college sophomore looking to transfer to a university overseas, and I need a letter of recommendation from my adviser in order to apply. Usually, in order to get in touch with my ...
4
votes
1answer
261 views

3+ month delay in reviewing the revision of paper, Editor doesnt even answer the email

I've submitted a paper in an ISI journal, i.e. in Taylor and Francis. The first submission date of the manuscript was 30-may-2014. We received the first revision result on 27-July-2014. Hopefully, the ...
6
votes
1answer
353 views

When should I send thank you letter or email to my thesis committee members?

When is the proper time to send a thank you email to the committee members? After the defense or after getting the certificate confirmation from the registrar office? To me saying thank you after ...
57
votes
6answers
7k views

How to handle possibly subtly flirtatious emails from students?

I got a series of emails from a student. At first, I thought she was being over-polite. But now things are making me very uncomfortable. For instance, at every email she thanks me for giving her good ...
7
votes
2answers
3k views

How to ask for a letter of recommendation on a tight deadline, from professors I haven't spoken to in years?

I am currently applying to Ph.D. programs at several universities. Since I was a transfer student in my undergraduate years, and I have great relationships with my professors at community college, I ...
26
votes
2answers
2k views

When to answer and when not to answer a brief e-mail from a busy academic?

I frequently receive brief, usually confirmatory e-mails (such as "Can do. Best" in response to a request for a letter of recommendation) from academics with considerably less time than myself. Each ...
6
votes
2answers
679 views

How to politely follow up after contacting potential postdoc advisor?

After sending an unsolicited email to a potential postdoc advisor, and receiving no response for a while, what is a very polite way to follow up? Based on past experience lack of immediate response ...
0
votes
0answers
151 views

A potential supervisor didn't respond to my email. It's been a week, does this mean he's not interested? [duplicate]

A week ago I contacted a potential supervisor with shared interests. He answered back on the same day, positively reflecting his will to cooperate and support my application. I replied to him on the ...