Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.

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0
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1answer
171 views

Reference for use of name@math.univ.edu for mathematics department email addresses?

I have noticed that many mathematics departments (a little over half of the public and private Group I departments) follow the name@math.univ.edu format. Does anyone know of a reference to a ...
3
votes
1answer
121 views

Sending a *digitally signed* email to prospective employer/supervisor

I have been digitally signing (and encrypting, whenever possible) my official emails for sometime. While I am not extremely paranoid (but serious, certainly) about cryptographic security, I also think ...
3
votes
2answers
190 views

When applying to graduate school, is it a good idea to email professors to express interest in joining their research labs?

I live in US and I am applying to graduate school.I wonder if it is a good idea to send an email to graduate school professors and mention that you like their research and would like to join their ...
8
votes
3answers
225 views

Are informal inquiries about postdoctoral positions liable to be perceived negatively?

I will graduate in 6-8 months with a PhD in physics and am looking to contact potential postdoc advisers. I will be applying to positions without an advertisement or prior contact with the potential ...
5
votes
1answer
322 views

What is the etiquette for asking a professor I don't know to suggest universities for me?

Because of the current political situation, I cannot apply for a PhD in the USA. There is a very remarkable professor on a U.S. university and I want to ask him to suggest for me other universities ...
16
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5answers
3k views

Is it appropriate to reply every time to a professor's “thank you” email?

I want to know, since I am not a native English speaker, whether or not it is appropriate to reply to a thank-you email from a professor? For example, if every time you get an email from a professor ...
1
vote
2answers
97 views

What to do when haven't heard back from potential supervisor who is moving?

I had contacted a potential supervisor and got a positive response from him. He said that he is interested but he said we should do a skype interview first. He also stated that he is moving to another ...
0
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2answers
290 views

My new advisor didn't reply to my email, is it a sign that she doesn't care?

I am a 2nd year graduate student in physics, at one of the top 20 universities in the US. This semester, I am supposed to start a research project with a professor who agreed already to be my thesis ...
4
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2answers
290 views

Should I email a potential supervisor who agreed to support me?

I am applying for a PhD at a certain university that requires the student to provide and evidence of support from a potential supervisor before submitting the application. After mailing some ...
0
votes
2answers
320 views

What to write in email to potential PhD advisor?

I would like to apply for following PhD studies in the Nordic countries, particularly in the field of Computer Science. The problem that I found is that it says in the admission procedure that "before ...
1
vote
1answer
149 views

Emailing professor too early has any impact?

I was just wondering when should we start contacting professor of grad school for admission. Does contacting professor too early cause any impact? like, professor gets irritated and never reply back ...
7
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4answers
1k views

Is it a good idea to email to potential grad advisor with personal website email domain?

I was reading about email etiquette. Dos and don'ts when you are sending mailing your professor. One of them was about email domain. I was wondering if it is a good idea to use personal website ...
0
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2answers
143 views

Ask the author of paper about an idea

I am doing my MS thesis on wireless networking, I give the codes from the author of the paper, for some month, after reading his paper and also working on the some aspects of his codes (the ...
0
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0answers
58 views

Should I thank paper author for replying to my email? [duplicate]

I sometimes (approximately once a week) send an email to the author of a paper. S/he often replies to my email after one or two days. Should I send them "thank you for your answer" or not each ...
-7
votes
1answer
146 views

Should a professor be called the same way he signs his emails? [duplicate]

I was reading this question about calling a professor with her first name and saw somewhere in the question that the professor signs her emails with her first name. Is this fact a sign that the ...
15
votes
3answers
2k views

What is the etiquette for repeatedly emailing questions to an author whose work I'm building on?

I am doing my master thesis on wireless networking. I am working on the source code, which the writer of one of the articles provided to me. Initially, I sent him an email and I asked him to send me ...
3
votes
1answer
146 views

Is it okay to email the authors of a paper questions not directly for research?

I read this paper: http://citpsite.s3-website-us-east-1.amazonaws.com/oldsite-htdocs/pub/coldboot.pdf I have a very quick question about recreating the experiment, and this isn't for academic ...
0
votes
3answers
107 views

Are there any drawbacks in adding hyperlinks in PhD application email?

I'm writing an application email to a professor for a PhD program. One dilemma that I have is whether I should add hyperlinks and if there are any problems in doing that. Consider the imaginary ...
0
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0answers
122 views

E-mail communication with thesis advisor to inform about current updates

I am currently doing my Master's in the US. I've completed one year, and am about to begin working on my thesis, starting this fall. However, I'm in a peculiar situation now, regarding e-mail ...
4
votes
1answer
305 views

Professor reviews proposal as a favor, should I send a reminder

I am applying for PhD, and in the application I am required to write a research proposal. I asked my thesis supervisor to write a recommendation for me, and he agreed,but he told me that I need to ...
1
vote
2answers
92 views

Applying for undergraduate research - include transcript with bad 1st year GPA?

I'm a 2nd year student writing a request to volunteer as a research assistant to a professor. From what I've read, attaching a transcript to the introductory email is a good idea. [1][2] I'm ...
5
votes
4answers
545 views

What does it mean if a professor does not answer your email in time?

I recently sent an email to the professor, who accepted me to carry out my postdoctoral research in his group. However, I wrote him an email to ask quick but important questions, like, when do you ...
18
votes
3answers
1k views

Requesting review of short proof by professor

I'm a student enrolled in an university in Italy. I'm currently taking a course on probability theory, but the way is it taught is, whilst very good, not very thorough; I mean that in class some of ...
2
votes
3answers
462 views

The last sentence in the official email to a professor

I have to write an official letter to a professor to explain my research interests and my research plan to him, so that he could evaluate my eligibility for support through a research assistantship. ...
10
votes
3answers
998 views

Is it reasonable to ask for access to an advisor/supervisor during summer time?

At the end of a recent lengthy meeting with my supervisor, in preparation for my end of year GRC (Graduate Research Committee) meeting, I asked about if I would be able to contact them during the ...
29
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2answers
5k views

Etiquette on sending a thank you e-mail to respondents who gave me helpful information

Sometimes there are cases in a e-mail correspondence with academia staff (professors and bureaucrats) in which I don't know which is the best practice. I wonder if there is any best practice for the ...
20
votes
1answer
2k views

How to react to an angry email / argument as a third party

I'm finding myself in an uncomfortable position these past couple of days. Our IT/lab manager has been working on a new website to store data that is to be shared with about 11 other institutions, all ...
0
votes
1answer
152 views

Signature for Doctor of Information Technology prefix and suffix

How can I sign my name with the degree of "Doctor of Information Technology"? Is this all correct? Dr. Full Name Full Name D.I.T Dr Full Name (Doctor of Information Technology) Dr. Last Name ...
12
votes
1answer
1k views

I have found an error in a textbook. What can I do about it?

In the book Electronic Devices and Circuit Theory (10th edition) by Boylestad and Louis Nashelsky, I have found a technical mistake. What can I do about this? To whom should I send an email, the ...
6
votes
4answers
2k views

How to tell a faculty member that I don't need him on my thesis committee anymore?

Out of five needed members for my doctoral thesis committee, four are fixed. For the fifth member, I approached Mr.A. He has no real connection to my research or topic but I contacted him because he ...
2
votes
1answer
255 views

Optimal structure for PhD application submitted directly to PI

I am currently applying for PhD positions (mainly - though not exclusively - around Germany and Switzerland). As I would like to start as soon as possible and would rather be paid than receive a ...
21
votes
6answers
908 views

Keeping email records when moving between posts

This question is about maintaining email records when changing institutions. I’m writing it here because it seems to be a problem quite specific to the academic context of managing long-term ...
4
votes
2answers
176 views

Can I contact the author of a paper for questions, even if I've never studied over high school?

I've never been in a University in my life, but I enjoy reading research papers to expand my knowledge and go deeper in the understanding of details which are not covered by books. A recent paper ...
5
votes
2answers
802 views

Should I use both surnames when addressing a Spanish professor as 'Dr' in an email?

I'm writing my professor. She has two surnames. So far, I've been using only her first surname; however, I'm curious whether that's, generally, how I should address a professor with two surnames. I ...
18
votes
4answers
9k views

Best way to respond to a request for CV

A couple of weeks ago I met this person who had come to our institute for an invited talk. Her domain of work was same as my area of research. Later I discussed with her some of the topics and asked ...
3
votes
2answers
380 views

Which one of these is more appropriate for academic email

I have a membership from an organization e.g. ieee.org and I have some options for my email ID which I want to use in academy and professional work. I'm not a native English and I'm not familiar with ...
5
votes
1answer
250 views

communication after job offer and acceptance

I am a US-based researcher and was offered a position as a postdoctoral researcher at a Swedish institute. The offer came in December, and I have negotiated some terms, which the school accepted. All ...
6
votes
3answers
501 views

How to address an academic without a PhD

I am currently writing an e-mail to a member of Oxbridge staff. He is a "lecturer," full-time staff, who co-ordinates a well-known program, but does not hold a PhD, only an MA. I can't call him "Dr. ...
13
votes
2answers
516 views

Author's email address in a published paper is not working

I have stumbled upon a paper that is very related to my field of research and after reading and discussing it with my supervisor, I found some issues in the paper that I need more information about, ...
10
votes
2answers
633 views

Should a student use the email account provided by the university to communicate with professors?

I am an undergraduate and I do not know much about the rules of writing an email. The email system used by our university is not convenient at all: it responds slowly, often crashes, and its common to ...
3
votes
1answer
201 views

Increase chance of reply when e-mailing an eminent researcher?

I found this question, but it does not exactly match what I would like to ask. In my case, it's almost surely appropriate to send the e-mail (since my adviser suggested it), I'm just wandering as to ...
10
votes
2answers
597 views

How do you address unknown peers in email?

This is one bit of academic etiquette I'm not sure about. When I write to another researcher, a peer (we're both professors). I've never exchanged with before and never met him but I know of him (and ...
13
votes
2answers
396 views

What is the etiquette for CCing faculty in eMails?

I'm working in an international collaboration (Germany and Netherlands). It happens quite often that I'm asking technical questions to fellow postdocs by email, just sending the email to this single ...
7
votes
1answer
238 views

Applying for post-doc, how to mention mutual acquaintances?

I am applying for post-docs, and there is a professor I would very much like to work with. I would like to e-mail him and see if he has any open positions in his lab. I have never met the professor ...
13
votes
6answers
633 views

Which email address to use in a publication?

So my student and I are writing a paper, my question is around firstname.lastname@student.institution.domain vs firstname.lastname1@gmail.com which sounds more professional? I personally submitted ...
2
votes
2answers
758 views

How to format multiple authors name, affiliation and email in a paper?

I am writing a paper with my teacher and his teacher. I don't know the standard of writing authors name, affiliation and email in the paper. I am using IEEEtran template for an IEEE conference. If the ...
17
votes
5answers
573 views

How do I tactfully tell my advisor (who's much busier than I am) that I'm too busy to do such-and-such?

I recognize my advisor is busier than I am. But, nonetheless, I feel the need to tell her sometimes that I am overloaded with too many tasks and I need to push a deadline back or pass on some request. ...
3
votes
2answers
1k views

How to get a .edu email address as an independent mathematician?

I am a hobbyist mathematician in China. I study maths by myself and make some course videos to teach commutative algebra, functional analysis and other topics on the internet, like the Khan Academy ...
12
votes
2answers
4k views

What to do when emails to a potential advisor are not replied?

I asked a potential advisor for possible research projects but I haven't received a reply. What is the appropriate thing to do? Reply with my previous mail quoted, and say something like I having ...
20
votes
3answers
580 views

Is it ok to send an email informing about your new paper?

Several times in the past, after publishing a paper, I have sent email to several people which I thought might be interested in the results obtained in the paper. Usually I have emailed some of the ...