Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.

learn more… | top users | synonyms

51
votes
6answers
7k views

How to handle possibly subtly flirtatious emails from students?

I got a series of emails from a student. At first, I thought she was being over-polite. But now things are making me very uncomfortable. For instance, at every email she thanks me for giving her good ...
7
votes
2answers
789 views

How to ask for a letter of recommendation on a tight deadline, from professors I haven't spoken to in years?

I am currently applying to Ph.D. programs at several universities. Since I was a transfer student in my undergraduate years, and I have great relationships with my professors at community college, I ...
26
votes
2answers
2k views

When to answer and when not to answer a brief e-mail from a busy academic?

I frequently receive brief, usually confirmatory e-mails (such as "Can do. Best" in response to a request for a letter of recommendation) from academics with considerably less time than myself. Each ...
4
votes
2answers
96 views

How to politely follow up after contacting potential postdoc advisor?

After sending an unsolicited email to a potential postdoc advisor, and receiving no response for a while, what is a very polite way to follow up? Based on past experience lack of immediate response ...
0
votes
0answers
134 views

A potential supervisor didn't respond to my email. It's been a week, does this mean he's not interested?

A week ago I contacted a potential supervisor with shared interests. He answered back on the same day, positively reflecting his will to cooperate and support my application. I replied to him on the ...
0
votes
2answers
79 views

Is it appropriate to email some new information to my recommendation-letter writers on Thanksgiving if the deadline is a few days later?

I just found out one of my grad school electronic applications is having problem with a third party letter service company. So I have to ask the letter writers themselves to upload the recommendation ...
3
votes
3answers
226 views

No response from Professor, how should I write a follow email for recommendation letter?

I'm now applying to BS/MS program and I'm gathering recommendations. I'm an international student from China and I was been transferred to my current college one year ago. The week before last week ...
0
votes
1answer
145 views

How should I reply and thank a potential supervisor's email?

This is a mail I received from my potential supervisor who is willing to supervise my PhD study. I want to thank him for the email. Dear XXX, I would like to know how it goes with your ...
3
votes
2answers
1k views

Is it rude to request a read receipt when emailing the professor?

Today I suddenly found that my email server requests a read receipt every time when I send emails. Since I am recently exchanging messages with a potential Phd supervisor, I wonder if this will make ...
1
vote
1answer
133 views

Write to professor or secretary?

I would like to contact a Professor to ask if he might be interested in my research project. I can find his email contact and also the contact of his secretary from his personal website. I would like ...
14
votes
6answers
1k views

Should you always use appropriate letter conventions when emailing a teacher?

Usually, when I send an email to a teacher/lecturer, I always start "Dear Mr. Atwood" and end with "Regards/Best wishes (etc.) Leo". If I have to send a followup email after they have replied, I omit ...
5
votes
1answer
234 views

PhD admissions - Contacting multiple profs from the same university

Presently, I am writing to potential PhD guides in US universities. There are two professors from the same department who work on topics that cannot be considered closely related, but I would be happy ...
3
votes
1answer
217 views

Should you respond to a call-for-papers rejection email?

This question is related but I don't think it is a duplicate. I recently sent the abstract of my first paper to a call-for-papers for a conference. I received an email thanking me for the submission ...
2
votes
2answers
849 views

How to answer a professor asking “what your masters work is about?” when my thesis is not in English?

I have contacted a professor, looking for a PhD position. He replied that my field is so near to his research field, and to consider my application; he needs to know more about my masters thesis. ...
2
votes
0answers
89 views

Slow to no email response from distance-learning university administration. What can I do?

June this year, I applied to study a distance learning postgraduate course at a university in UK. I received a conditional offer and was required to pass an IELTS exam. I did and they offered me an ...
3
votes
0answers
203 views

How can I show my potential in my mail to the professors?

I am hoping to continue my masters in machine learning or data mining. So as a part of the process I am mailing to professors. I have a decent GPA and GRE score. I have research experience in these ...
2
votes
3answers
158 views

How to email current students in graduate programs you're considering?

What is the right approach for sending emails to contact the graduate students in the graduate schools that we are applying to? Some questions to ask current graduate students are suggested in this ...
7
votes
7answers
4k views

What do I do if a professor at a foreign university doesn't respond to my emails?

I want to know about appropriate actions to take when not receiving an e-mail reply from professors after 2 to 3 weeks of sending an e-mail. When writing my e-mails, I try to highlight questions and ...
1
vote
2answers
597 views

If a professor is not offering funding to a PhD applicant, does it mean that he doesn't really want to be his advisor?

In some countries, it is required for students to contact a professor and find an advisor before they start their application for that university. I have heard from some of my friends who are studying ...
2
votes
1answer
478 views

How to make a paper's author willing to help me with his source code like a semi-supervisor?

I am really in trouble. I am doing my MA thesis on wireless sensor networks, and I have a source code with more than 16 files and each one more than 5000 lines. It's very complex and has no ...
2
votes
1answer
185 views

Reference for use of name@math.univ.edu for mathematics department email addresses?

I have noticed that many mathematics departments (a little over half of the public and private Group I departments) follow the name@math.univ.edu format. Does anyone know of a reference to a ...
4
votes
1answer
170 views

Sending a *digitally signed* email to prospective employer/supervisor

I have been digitally signing (and encrypting, whenever possible) my official emails for sometime. While I am not extremely paranoid (but serious, certainly) about cryptographic security, I also think ...
3
votes
2answers
252 views

When applying to graduate school, is it a good idea to email professors to express interest in joining their research labs?

I live in US and I am applying to graduate school.I wonder if it is a good idea to send an email to graduate school professors and mention that you like their research and would like to join their ...
8
votes
3answers
341 views

Are informal inquiries about postdoctoral positions liable to be perceived negatively?

I will graduate in 6-8 months with a PhD in physics and am looking to contact potential postdoc advisers. I will be applying to positions without an advertisement or prior contact with the potential ...
5
votes
1answer
355 views

What is the etiquette for asking a professor I don't know to suggest universities for me?

Because of the current political situation, I cannot apply for a PhD in the USA. There is a very remarkable professor on a U.S. university and I want to ask him to suggest for me other universities ...
16
votes
5answers
8k views

Is it appropriate to reply every time to a professor's “thank you” email?

I want to know, since I am not a native English speaker, whether or not it is appropriate to reply to a thank-you email from a professor? For example, if every time you get an email from a professor ...
1
vote
2answers
144 views

What to do when haven't heard back from potential supervisor who is moving?

I had contacted a potential supervisor and got a positive response from him. He said that he is interested but he said we should do a skype interview first. He also stated that he is moving to another ...
0
votes
2answers
374 views

My new advisor didn't reply to my email, is it a sign that she doesn't care?

I am a 2nd year graduate student in physics, at one of the top 20 universities in the US. This semester, I am supposed to start a research project with a professor who agreed already to be my thesis ...
4
votes
2answers
343 views

Should I email a potential supervisor who agreed to support me?

I am applying for a PhD at a certain university that requires the student to provide and evidence of support from a potential supervisor before submitting the application. After mailing some ...
1
vote
2answers
2k views

What to write in email to potential PhD advisor?

I would like to apply for following PhD studies in the Nordic countries, particularly in the field of Computer Science. The problem that I found is that it says in the admission procedure that "before ...
1
vote
1answer
167 views

Emailing professor too early has any impact?

I was just wondering when should we start contacting professor of grad school for admission. Does contacting professor too early cause any impact? like, professor gets irritated and never reply back ...
7
votes
4answers
1k views

Is it a good idea to email to potential grad advisor with personal website email domain?

I was reading about email etiquette. Dos and don'ts when you are sending mailing your professor. One of them was about email domain. I was wondering if it is a good idea to use personal website ...
0
votes
2answers
171 views

Ask the author of paper about an idea

I am doing my MS thesis on wireless networking, I give the codes from the author of the paper, for some month, after reading his paper and also working on the some aspects of his codes (the ...
0
votes
0answers
62 views

Should I thank paper author for replying to my email? [duplicate]

I sometimes (approximately once a week) send an email to the author of a paper. S/he often replies to my email after one or two days. Should I send them "thank you for your answer" or not each ...
17
votes
4answers
2k views

What is the etiquette for repeatedly emailing questions to an author whose work I'm building on?

I am doing my master thesis on wireless networking. I am working on the source code, which the writer of one of the articles provided to me. Initially, I sent him an email and I asked him to send me ...
3
votes
1answer
156 views

Is it okay to email the authors of a paper questions not directly for research?

I read this paper: http://citpsite.s3-website-us-east-1.amazonaws.com/oldsite-htdocs/pub/coldboot.pdf I have a very quick question about recreating the experiment, and this isn't for academic ...
0
votes
3answers
112 views

Are there any drawbacks in adding hyperlinks in PhD application email?

I'm writing an application email to a professor for a PhD program. One dilemma that I have is whether I should add hyperlinks and if there are any problems in doing that. Consider the imaginary ...
0
votes
0answers
147 views

E-mail communication with thesis advisor to inform about current updates

I am currently doing my Master's in the US. I've completed one year, and am about to begin working on my thesis, starting this fall. However, I'm in a peculiar situation now, regarding e-mail ...
4
votes
1answer
489 views

Professor reviews proposal as a favor, should I send a reminder

I am applying for PhD, and in the application I am required to write a research proposal. I asked my thesis supervisor to write a recommendation for me, and he agreed,but he told me that I need to ...
1
vote
2answers
106 views

Applying for undergraduate research - include transcript with bad 1st year GPA?

I'm a 2nd year student writing a request to volunteer as a research assistant to a professor. From what I've read, attaching a transcript to the introductory email is a good idea. [1][2] I'm ...
5
votes
4answers
2k views

What does it mean if a professor does not answer your email in time?

I recently sent an email to the professor, who accepted me to carry out my postdoctoral research in his group. However, I wrote him an email to ask quick but important questions, like, when do you ...
18
votes
3answers
1k views

Requesting review of short proof by professor

I'm a student enrolled in an university in Italy. I'm currently taking a course on probability theory, but the way is it taught is, whilst very good, not very thorough; I mean that in class some of ...
2
votes
3answers
718 views

The last sentence in the official email to a professor

I have to write an official letter to a professor to explain my research interests and my research plan to him, so that he could evaluate my eligibility for support through a research assistantship. ...
11
votes
3answers
1k views

Is it reasonable to ask for access to an advisor/supervisor during summer time?

At the end of a recent lengthy meeting with my supervisor, in preparation for my end of year GRC (Graduate Research Committee) meeting, I asked about if I would be able to contact them during the ...
29
votes
2answers
6k views

Etiquette on sending a thank you e-mail to respondents who gave me helpful information

Sometimes there are cases in a e-mail correspondence with academia staff (professors and bureaucrats) in which I don't know which is the best practice. I wonder if there is any best practice for the ...
21
votes
1answer
2k views

How to react to an angry email / argument as a third party

I'm finding myself in an uncomfortable position these past couple of days. Our IT/lab manager has been working on a new website to store data that is to be shared with about 11 other institutions, all ...
0
votes
1answer
161 views

Signature for Doctor of Information Technology prefix and suffix

How can I sign my name with the degree of "Doctor of Information Technology"? Is this all correct? Dr. Full Name Full Name D.I.T Dr Full Name (Doctor of Information Technology) Dr. Last Name ...
13
votes
1answer
2k views

I have found an error in a textbook. What can I do about it?

In the book Electronic Devices and Circuit Theory (10th edition) by Boylestad and Louis Nashelsky, I have found a technical mistake. What can I do about this? To whom should I send an email, the ...
6
votes
4answers
2k views

How to tell a faculty member that I don't need him on my thesis committee anymore?

Out of five needed members for my doctoral thesis committee, four are fixed. For the fifth member, I approached Mr.A. He has no real connection to my research or topic but I contacted him because he ...
2
votes
1answer
322 views

Optimal structure for PhD application submitted directly to PI

I am currently applying for PhD positions (mainly - though not exclusively - around Germany and Switzerland). As I would like to start as soon as possible and would rather be paid than receive a ...