Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.

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1
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2answers
110 views

When presenting an idea to a professor: Be optimistic or realistic

I'm trying to convince a professor about my research idea, but when I would start writing that email, I get stuck: should I be optimistic, for example, If we apply my idea, then X, Y and Z could ...
3
votes
5answers
344 views

Send link to a document/draft instead of attaching it to mail [on hold]

When sending a mail to a professor/ academic, is it OK to send link of a document/draft/preprint instead of attaching it to the mail? What is the convention? The reason is, if you attach it, it ...
6
votes
1answer
41 views

Maintaining a conference advertisement list

For managing submissions and reviewing for scientific conferences, EasyChair is a great solution, free and well-tuned for the needs of volunteer organizers. Is there any similar sort of site that ...
5
votes
2answers
163 views

How should a graduate student email a professor from another country in order to get feedback on their work?

I'm trying to contact with a professor from another country to ask him to see my work and send me a feedback. But I don't know what is better to say that, someone told me that I must "sell myself" and ...
0
votes
0answers
40 views

Phone contact after no response from scientific collaborator?

I have a scientific collaboration with a senior scientist from a University in Europe. He agreed to work with me on the project and our roles were defined in the process(only supervision and minimal ...
2
votes
1answer
91 views

How to write an email to an academic asking for a summer research project?

Summer research projects sound like a good way to find out about a university before applying to do PhD there. Hopefully, it would also advertise ones research abilities, making it easier to obtain a ...
28
votes
3answers
3k views

Should I inform my professor of a very recent paper vaguely related to his research?

I'm currently an undergrad student and have found a recent paper, published in Nature a few days ago, that represents a huge breakthrough in its field (I'm active in that area, so I'm aware of it), ...
2
votes
2answers
305 views

How to reply to a potential PhD supervisor who asks if I have my own funding?

I have a Master in Computer Science and I am applying to some Canadian Universities for a PhD... After contacting to a supervisor, I got a positive reply, however he asked me: "Do you have your own ...
2
votes
1answer
131 views

How to get big-picture feedback from advisors, rather than just details, during fieldwork

I am a PhD student in the social sciences and halfway through my fieldwork. It recently became clear that my original research project would not work out as planned and significant changes were ...
0
votes
1answer
287 views

Professor asks me if I have other options (to apply). How should I answer?

A professor who agreed to advise me asked, "Have you found any other options?" I interpreted this as him asking if I have applied to other schools. I think he knows that I should spread my application ...
1
vote
0answers
95 views

Drafting Postdoc Inquiry Follow-up

About 3 months ago I emailed a professor asking if there were any postdoc positions open in his lab. The professor emailed back relatively quickly and thanked me for being interested in his lab, but ...
4
votes
2answers
184 views

Mention MOOCs in email to potential PHD supervisor?

I graduated from a top Russian university (computer science) with moderately high grades in 2013 and after 3 years of industry experience decided to pursue a PHD abroad (ideally, in Germany). I know ...
16
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7answers
4k views

In the United States, how customary is it for professors to not check their emails around Christmas?

I hope I don't sound like I'm complaining, and I understand professors and academics are humans. My question is more of one of inquiry rather than venting. I have e-mailed a few professors for certain ...
3
votes
2answers
105 views

Mass (spam) emails seeking short term internship, solutions

This question asking if the subject of current question is spam or not serves as the motivation for further, seeking solutions. As can be seen from the answers and comments, the emails from ...
-2
votes
1answer
168 views

How to politely communicate that you would prefer an earlier starting position to the offered one?

I had already asked a question here Just to provide a gist, I was being chosen as a third candidate for the PhD grant and there was only single vacancy. Now the 1st chosen candidate has been approved ...
3
votes
1answer
159 views

What can one do when emails to the editor go unanswered?

I submitted a research article to a reputable mathematics journal in May 2014. The status of my article is still "under review." I have contacted the editor at least three times regarding the delay ...
1
vote
2answers
242 views

I misunderstood an assignment, how to write to the professor apologizing and asking for extension?

I am a final year student in India and have been selected to do my final year project abroad in a German university. The professor sent me a programming assignment to do 3 weeks ago; the assignment ...
4
votes
3answers
816 views

Professor deletes me from Skype contact list after Skype interview and promise to give offer. Could this be a rejection?

Recently, I had a Skype interview with a professor several weeks ago, and professor also promised me the PhD offer. My GPA is not high enough to meet the requirement of Department, but she said she ...
1
vote
1answer
139 views

How brief I should be when contacting a professor for a PhD position for the first time?

I happened to find a PhD project that would align with my past experience really well. I would like to contact the professor responsible for the project. How brief should I be in my first email? In ...
9
votes
4answers
2k views

Etiquette with regard to email consolidation

Background: I am a fourth year math graduate student in the US. I currently have three active email accounts: personal (gmail), graduate university (windows live), and undergraduate university (also ...
2
votes
3answers
231 views

Should I send a thank you note to the reply of a potential PhD adviser?

I am considering applying for PhD degree. Regarding this I contact many professors to see if they are accepting new students or if I am a good fit for their research group. The responses will be ...
4
votes
2answers
74 views

Socially acceptable to email a connection of a connection requesting information?

I'm interested in knowing the optimal technology/techniques to implement something (storing Lidar data in a database) in a corporate IT world. I have a colleague who recommended that I contact his old ...
52
votes
13answers
9k views

Why do academics frequently write very short email replies?

Why do almost all academics people have short replies to emails? For example, I write some polite email with salutation, etc., just polite and decent email. Response then looks like this: OK, MK ...
0
votes
2answers
165 views

Writing an email to a professor for teaching assistantship for the second time

I am a graduate student and I had asked for TA/grader position, with a few professors at my institution in fall semester. But at that time there was no position available. Now I want to send another ...
0
votes
2answers
140 views

Etiquette for email asking graduate administrator to contact my reference regarding a deadline extension

I've applied to the University of ....... for fall 2016 graduate admission. The deadline for my references to submit the recommendation letters is December 01. One of my references is currently ...
-3
votes
1answer
145 views

Professor X introduces professor Y to me. Should I CC prof X when emailing prof Y? [duplicate]

I email to prof X to ask about a PhD student vacancy. He refuses because of his retirement, but kindly introducing prof Y to me. When emailing to prof Y, should I CC prof X? I do this because at the ...
8
votes
2answers
996 views

Professor cc to other professors when I ask about the PhD student vacancy. Should I answer as a group or to individuals?

I wrote an email to Prof. X to ask about a PhD student vacancy and talk about a topic in one of his papers. He refused to accept me because of his retirement and replied with a warming email. In that, ...
12
votes
1answer
607 views

Should I write a “proof” to a professor I don't know?

TL;DR I solved two integrals left unsolved in a paper I'm reading. Should I notify the author? I am studying in a finance master and we have been assigned a project for one of our class. This ...
6
votes
3answers
179 views

Acknowledgement of Submission of a Paper

I submitted a paper to a journal several months ago (less than six months). That journal does not have an electronic submission systeem. I sent an email to one of the editors of that journal and I ...
43
votes
5answers
5k views

Should I send an email to authors of a paper I enjoyed reading?

For me as a graduate student, there are some papers out there that really stand out among the others. Some of them are really meaningful and inspiring. Is it polite or even acceptable emailing the ...
9
votes
3answers
333 views

Is it acceptable for a graduate student to use their university email and affiliation in furtherance of a commercial interest?

I received an email from a graduate student at a well-known university in the UK. The email is a marketing email for a campaign run by a company the writer of the email is affiliated with. The ...
6
votes
3answers
249 views

Contacting professor for PhD in different research area than past experience: do I need to prepare a research proposal before first contact?

I've done my masters in CS/Artificial Intelligence. My thesis work is related to Human-Robot interaction, that involves robotics and psychological theories. I did that project because it seemed to ...
18
votes
3answers
4k views

What is a wise way and the right timing to inform a professor that supported you of your rejection?

Let there be some professor who whole-heartedly supported your application to some position in academia; let the decision be a rejection. Then what is a wise way and the right timing to inform the ...
8
votes
1answer
286 views

Is there a point of applying to a University if potential adviser rejected me

I have recently contacted a professor in a reputable university in the hopes of discussing our common research interests and to apply for PhD under his supervision, and he just replied that he is not ...
6
votes
0answers
173 views

Applying for post-docs in mathematics: is it common to email faculty? [closed]

I am about to finish my PhD program. At this point I am trying to do a post-doc. Is it common to email faculty members in order to see if they take post-doc students?If so what should be included in ...
4
votes
1answer
102 views

Emailing exams: is it okay by FERPA?

I am a graduate student at a US university. I work for a professor as a TA. Recently, we graded students' tests by scanning them, and marking them electronically. After submitting grades, the ...
1
vote
2answers
284 views

Email addresses for research assistants [closed]

What is the best email address for a Research Assistant (RA)? I noticed that most of the RAs and faculty in grad schools use their first name only as an email handle, like: firstname@school.edu. ...
13
votes
2answers
973 views

Ethics of scraping “public” data sources to obtain email addresses

I am wondering whether the following research practice is ethical. A software engineering researcher downloads source code repositories from Github, a large source of publicly available open source ...
7
votes
6answers
4k views

Making a joke in an email asking for a PhD vacancy?

In How to contact professors for PhD vacancies?, Suresh suggests (and I believe most of you agree with this): Think about their work. Find something intelligent to say (even a question). I have ...
2
votes
1answer
110 views

How to address email to professor your advisor knows

My advisor recommended I email a well-known professor at another institution because of our shared interests. He said I should use his name in my email so I'm good on that. I (of course) refer to ...
3
votes
1answer
177 views

Should I reply to emails for grad school that appear to be non specific?

I am getting emails from schools about their grad school programs, most likely due to attending a grad school fair and clicking certain check-boxes after taking my Biology GRE. I have not taken my ...
11
votes
4answers
2k views

Mentioning a Professor and his comment in a mail without his permission

Can I mention someone's(academic) name and comment which I got from a mail, to another academic (to increase the credibility of my work) without informing the first academic that I am going to use his ...
20
votes
4answers
8k views

Why do people in academia tend to write their email address with “(dot)”, “(at)”, instead of “.”, “@”? [closed]

This may be a silly question, but why do people in academia tend to write their emails as jhon(dot)doe(at)gmail(dot)com?
14
votes
8answers
2k views

As a graduate student, is it better to use a Gmail address or name@mywebsite.com? [closed]

As a grad student (Note: I am in the humanities, so nobody is really technically inclined), I have an address from my institution (.edu) but I rarely use it. I suppose I do "use" it, but it forwards ...
8
votes
3answers
488 views

Should I still use “Dear Prof.” to begin an email to a professor that I know?

Let Smith be the last name of a U.S.-grown-up professor you not only have taken part in whose class but also ended up becoming a friend of whom in a general sense; I wonder if it still sounds good if ...
56
votes
11answers
9k views

What can professors do to encourage properly written email messages from students?

(Motivated by hey. i was wondering of your students write like this) The writing style probably [stems] from the electronic age of text messaging. In any case, an email between an a student and ...
6
votes
1answer
398 views

How to deal with email unresponsiveness?

I sent a research mentor an email (admittedly quite lengthy and dense) which he hasn't responded to in several days, nor my request within the email to discuss via phone / video call. What should I ...
2
votes
2answers
116 views

Received no confirmation from editor of article receipt

I submitted an article to an academic journal about a week ago (not through a website but directly to an editor's email) but received no confirmation of receipt. What is proper protocol -- time wise ...
8
votes
2answers
1k views

How can I tell if an unsolicited offer to publish a book with Springer is legit?

Our team had a paper recently published in Energy and Buildings, and one of us (not the main author) received last week an email from someone claiming to be an editor with Springer. According to this ...
7
votes
2answers
1k views

How to research about professors wisely?

The application season is coming, and I'm going to spam the mailbox of every professors. OK, just kidding, but not completely untrue. Of course I will do my homework. As Anonymous said, it is fine ...