Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.

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11
votes
4answers
1k views

How should I react to emails from unknown (to me) book publishers?

Since my Ph.D., I have occasionally received emails from publishers (that I've never heard of before) about writing a book. They all seem like mass emails that have my name and some title of a paper I ...
-4
votes
0answers
23 views

Italian Diploma to A levels [closed]

I'd need my Italian Diploma di Maturità grades (High School Diploma) translated into their equivalents in A levels for work reasons. Does anyone know if there is an institution in England (or Italy) ...
23
votes
7answers
6k views

Why would an author forward my inquiry about a paper to all its other authors?

I am a grad student and I am reading a certain recent breakthrough paper. There is a part of the paper which is not making sense to me at all. So I wrote to one of the authors inquiring about it. ...
12
votes
9answers
4k views

Talking to professors without attending that University

I tried looking up the answer for this one online already, but I couldn't find something for my specific scenario: I am interested in reaching out to a few professors in the field that I am ...
7
votes
3answers
881 views

Is it necessary to add email address to paper?

Short and simple question. Am I allowed to not include my email at a publication? On a related note, what should I do if I don't have an e-mail address, or have an e-mail address at my university ...
11
votes
4answers
1k views

How do junior faculty in the U.S. normally address senior faculty in emails?

In the United States, what is the common way junior faculty address senior faculty in the same department or different department? Hi First or Last name Hi Dr ___ Dear Dr __ Dear Doctor ___ Dear ...
16
votes
6answers
2k views

Why do faculty use two different email addresses?

Why faculty usually have two official email addresses, the university and the department address? Name@university.edu Name@department.university.edu Do they use the second more to communicate ...
5
votes
2answers
973 views

Which e-mail address should I give for a recommender in an application?

For an application, I have to fill in the contact information of somebody who wrote me a recommendation letter. The person owns three e-mail accounts: permanent (on Gmail), my university’s e-mail ...
24
votes
11answers
21k views

Dealing with students who sent email with empty body but the homework attached

I am responsible for the exercises for a graduate course. The students submit their solutions via email and all of them send a normal email: greeting me and telling that the solutions file is attached ...
5
votes
2answers
145 views

How to increase your academic network through email

I'm wanting to increase my academic network, particularly people who know me and my research. This is probably the goal of all researchers. Specifically I'm looking for ideas to do so through email. ...
0
votes
0answers
43 views

Can I write “Dear professor” in a email to an associate professor? [duplicate]

I do not know this professor (I want to ask for PhD supervision) And it seems "weird" to write "Dear Associate Professor"...
21
votes
9answers
5k views

If I don't know whether a staff member has a PhD, should I address her as Dr. in my emails?

There have been a few circumstances where I've had to email an authority at my school and didn't know whether they had a PhD (e.g. An instructor of mine who I knew had been a PhD candidate a few years ...
2
votes
1answer
233 views

A professor wanted me to wait for his decision. It's been about 10 days, what should I write to show that I want to know how long it is going to take?

I am a PhD applicant and a professor interviewed me for joining his team. I waited for his intention regarding my case, after two weeks he emailed me that I should "wait a little bit longer". It's ...
20
votes
2answers
3k views

How to get people to reply to emails and what to make of a no response?

Most people in research probably have first-hand experience regarding how difficult it is to get some people to reply to emails, e.g. (but not limited to) some reputed professors. It is also difficult ...
1
vote
1answer
86 views

How should I email a group member from an international group in my area that I previously worked with?

I am PhD student in biomedical signal processing area. Before starting my PhD in January 2015, I was researcher in a research group in which I had the opportunity to know one of the best researchers ...
18
votes
1answer
3k views

How to answer to this polite, but strange request?

I am a young postgraduate researcher, and I have developed an algorithm to measure the blood flow from echographic signals in a novel manner. I currently only have one published paper from my ...
3
votes
1answer
82 views

Re-initiating the discussion with a seemingly busy Professor

A couple of weeks back, I reached out to a Professor stating my interest in a project he had put up on his website. The professor was impressed with my resume and gave a brief description of his ...
6
votes
2answers
152 views

Efficient method to receive alerts for new publications

I am currently using Google Scholar to receive alerts (emails) for new publications in my field. However, to my understanding (I might be wrong) Google Scholar doesn't allow to: Use regular ...
2
votes
1answer
121 views

Email affiliation for an undergraduate student with a complex university address

Imagine I'm doing research on my own, and studying at a university. I publish this research, get accepted, and now I have to provide my affiliation. I have no problems of course using my university ...
6
votes
4answers
222 views

Is it acceptable to ask how a professor would like to be addressed through email?

I am an undergraduate student working for a professor this summer. Up to this point, I have referred to the professor as Dr. LastName. I have met his research group; his graduate and PhD students ...
27
votes
5answers
7k views

How serious should I regard the “compliments” in an email denying my application?

A school, whose PhD program I applied to, denied my application with words such as "Your record is strong, but...". I am kind of confused. Is such a reply simply a "polite" way to decline a person? ...
0
votes
1answer
279 views

How long to wait after sending an email to a professor before I should assume that I will never receive response?

I have sent an email to a professor at a local university. The email asks for assistance with a fairly large science fair. I have done much of the work and the email was asking about how I could ...
4
votes
3answers
96 views

How to receive email notifications of newly accepted papers in a specified set of journals?

Is there some way of arranging that I receive emails whenever selected academic economics journals of interest to me, perhaps published by different publishers, post online a newly accepted paper?
0
votes
1answer
238 views

what is the best email type to request for Phd position

Recently I have found a great PHD position which on some aspect exactly fit with my CV. I am looking for the best email type to introduce my self to the professor? what information are necessary on ...
8
votes
5answers
1k views

How to remind a professor about sending papers to read?

In a face-to-face meeting with a professor, he told me he would send me some papers to read. It's been almost a week, so I assume he's forgotten. That is understandable, since he has a lot to do. I ...
2
votes
1answer
473 views

Following up with professor after PhD rejection

I met briefly with a professor last year and showed him a poster of my work which was not good at that time (It was some sort of a presentation in which we show our work and research). Then I decided ...
1
vote
1answer
273 views

Reply to a professor who said no open position BUT admired the work

I have asked a professor in germany for PhD position in his lab and I sent a mail with previous work experience, future research plan and why I want to join his group within 8-10 lines also attached a ...
2
votes
1answer
72 views

No response from summer school. Should I email?

I have applied to a summer school program in math for undergraduates. On the application website it says that notifications of acceptance or rejection will be sent out in March. As March is nearly ...
2
votes
1answer
338 views

After emailing a professor and getting no response from him, how long should I wait before sending a second email?

From time to time, I come across this problem: I send an email to a professor asking him about something (e.g., making an appointment to ask his opinion on something) and I do not hear back from the ...
4
votes
2answers
218 views

Inquiring about PhD status and mentioning standing offers

I have a PhD few admission offers from some universities. My first choice school didn't make its decision yet, or maybe didn't post it online yet. Is it OK to send an email asking about application ...
68
votes
3answers
5k views

What is behind the “Indian Undergrad Research Experience”-spam?

Every now and then I receive an email claiming to be from some undergrad student in Math or Computer Science at an Indian university asking for a summer research experience in "my research group" ...
2
votes
2answers
345 views

What to do when professor is not responding to emails or calls and his action is required to commence a masters thesis?

I'm planning to start my master thesis soon. It will be an external thesis in a company. As this kind of thesis is not very common in German universities, I need to find a professor to supervise me ...
1
vote
1answer
226 views

How long does it take to get a reply to your PhD application email in Germany?

I am applying for PhD positions in Germany. Normally I need to send an email to the professors with a list of references, grades transcript, CV, master's thesis, etc. I want to know how long after ...
8
votes
1answer
903 views

Received an email from potential advisor and my name was wrong. should I correct him?

A few months back I contacted a potential advisor I am interested in doing my PhD with and he replied that he is considering my application and will be back in contact with me. Today, I received ...
4
votes
4answers
2k views

When writing an email asking for PhD positions/projects

I've recently finished in Masters in Neuroscience in Germany ( & bachelors in pharmacy), and I'm trying to find a PhD position in European countries like Belgium, Sweden, Switzerland, etc. In most ...
1
vote
1answer
139 views

Should an e-mail application to a lab for a masters thesis include attachments, or should I wait for these documents to be requested?

I would like to ask a researcher in a foreign institution to do my master thesis ( 5 months worth of research in Experimental Physics ) under his supervision. I have written both a motivational ...
2
votes
1answer
828 views

Is it necessary to reply to a solution email by a thank-you email?

If I asked via email someone, say a member of the graduate admission staff of a school I am applying to, some question, and if the staff member replied to my email with a solution to my problem, does ...
0
votes
2answers
136 views

PhD Email and Deadlines in the US

I was considering writing Emails to professors in US universities regarding PhD opportunities at their departments, however I noticed there is a formal PhD application with deadlines in December to ...
21
votes
1answer
2k views

Does publishing a paper with a non-edu email influence the review process?

I saw many good papers on good journals (by Springer, Elsevier, IEEE, etc.) with a Gmail as a corresponding email. I'm about to submit a paper and since I don't have (yet) an academic email, I would ...
4
votes
2answers
333 views

The editor doesn't respond after accepting the manuscript

The journal editor accepted my paper and told me to ask his assistant about the next steps in the publication process. Four months ago I corrected some minor points and sent an updated manuscript to ...
16
votes
3answers
253 views

Should I notify people I mention in the acknowledgements section?

I recently finished a paper in which I received valuable feedback from two professors (neither supervisors nor coauthors) at some specific points, which ultimately leaded to localized significant ...
3
votes
1answer
104 views

Mail forwarding after graduation

It's been less than a year since I graduated and my university e-mail address is still active. Therefore, I have been able to receive invitations to review papers (presumably from my publications). ...
3
votes
3answers
369 views

When is the appropriate time to email professors as a prospective PhD student?

I think my research interests and experience are perfectly aligned with a professor. And I plan on applying to the department when the admissions open. But when is the right time to email the ...
17
votes
5answers
2k views

Should professors with Chinese names be addressed with surname only or both names?

How would I address a professor with a Chinese name? I am unsure whether I should use only the surname, or both forename and surname, because the order of mentioning forename and surname is reversed. ...
22
votes
9answers
8k views

How to show extreme gratitude in an email?

When contacting universities, in many cases, I find the replies to my emails extremely well detailed and helpful, therefore in such cases I find a simple "Thank you" to be just insufficient. For ...
10
votes
5answers
5k views

Is it customary for a student to reply to professor's email within 24 hours?

I got an email from professor M asking me if I will have time for a tea with her on Friday, and then I came up with this question: Even if it is an important email from your professor (e.g. select ...
3
votes
3answers
2k views

How to remind a professor in a school I applied to about an introduction email I sent two weeks ago?

I have applied to 4 PhD applications in Computer Science and I have sent an introduction email to a professor in each of the schools I have applied to. In this email I first introduced myself and then ...
2
votes
3answers
205 views

Should applicants send an email to check the status of their faculty application?

After sending a faculty application online, should the applicant send an email to check if all documents were received and whether the application is complete or not? Some suggest to send an email, ...
0
votes
0answers
137 views

Writing first email to prospective professors about MS application

I am applying to a particular university in US for MS this year. At this particular university there are three professors who are conducting research in the area I am interested in. I have two ...
11
votes
4answers
671 views

How to approach experts to get feedback on a paper

I'm a PhD student in pure maths at a university in Europe. For reasons that I won't go into, my research interests do not coincide with my supervisor's ones. This means that, although she gives me ...