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When writing academic papers, I'm really bad at improving what I have already written. I have heard stories about how most of the time in writing should be spent on rewriting what one has already written. I know a few academics who are really good at keep revising until they are happy, but I simply can't. It is very frustrating to feel that a sentence/paragraph/section can be improved, but not being able to do so.

My partial self-diagnosis:

  1. I refuse to make big changes, probably since it is a lot of work. (This sounds like I'm just procrastinating.)
  2. If I'm writing with collaborators (which is almost always the case), I do not want to change what they wrote or revised, unless it is obviously wrong. (This sounds like I lack confidence in my writing skills. Or I just don't want to upset my coauthors?)
  3. Before rewriting, I can't even re-read properly. I don't want to re-read the paper carefully and create a current copy of it in my head. I tend to skip parts of my own writing when reading it. Even after I re-read it, it is not always clear what the current state of the paper is.

I'm sure I have many weaknesses that I am failing to verbalize in this question, but I'd like to hear what others did to train their rewriting skills. Also, I want to hear how you rewrite.

FYI, I am not a native speaker of English. But, I have only seriously written in English. My field is science and engineering.

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+1 me too, and I am a native speaker. What has worked for me: Having someone to brutally revise early draft can help. On my own: reverse engineering an outline, physically cutting up a paper draft into pieces, and aligning pieces with the outline to reorganize while keeping many chunks of text intact, then rewriting to smooth transitions between the chunks. –  Abe Feb 8 '13 at 2:32
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5 Answers

up vote 9 down vote accepted

I recently posted a lengthy answer for a similar question a few days ago, the essence of which was to separate what you're going to say from how you're going to say it.

If you've done this for a paper, you can edit it focussing on writing style alone. This is a good way of avoiding the "big changes" you mentioned in your question: You will have made all these before actually formulating the text. As a consequence, you should also know precisely what it is you are trying to say in each paragraph.

Iteratively refining a text can get you stuck in dead ends, e.g. if you choose a certain formulation and then can't make it sound right. One thing I often do when I get suck with a paragraph or chunk of text that I don't know how to fix, is to just delete it and rewrite it.

If you get stuck on the specific formulations themselves, i.e. you don't know how to re-write a certain paragraph, you could try explaining it (remember that you know what you want to say, but not how to say it) out loud to an imaginary listener.

Reading a paragraph out loud is a good way of forcing yourself to re-read it. It's also a great way of checking if something sounds silly or is not really comprehensible.

Update

If you're having trouble reading to yourself, you may want to try pairing-up with a colleague or co-author, and reading parts of the paper to each other. Granted, this may feel a bit awkward, but just look at it as editing the paper together. Working in pairs is known to improve motivation and productivity, and will basically force you to concentrate on the task at hand.

If you have problems concentrating in general, I can give you a few tips from my own experience:

  • Break down your editing into short bursts of at most an hour, and focus only on a part of the paper, e.g. the abstract, a figure, or any specific section.

  • The first few hours in the morning are the most productive for me. Try to find out where your own "best time" is.

  • Coffee. In certain cases, the caffeine can help you focus.

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+1 for "delete and rewrite" and +1 for "read it out loud". –  JeffE Feb 2 '13 at 22:33
    
This is essentially what I am doing now. I spend a lot of time trying to iteratively improve, get frustrated, and then just delete and rewrite. Also, reading out loud most of the time, but somehow I can't focus on my own reading. If someone else reads it to me, I would find flaws in the flow much more easily. –  Memming Feb 5 '13 at 0:17
    
@Memming: Do you have problems concentrating in general? If so, most of the advice here will be moot, as the problem would not be specific to writing. In any case, I've added a few more suggestions above. –  Pedro Feb 5 '13 at 9:38
    
Good advices. Yes, working with a peer does improve my productivity. (Coffee also does help me focus, but I can't drink it for health reasons.) Thanks for the edits. –  Memming Feb 5 '13 at 12:46
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I think the more efficient way would be to start reading and focusing on how to write in the first place and then focus on editing your work. This approach is going to save you a lot of time.

Perhaps the fastest way is to get some professional help which often is free in academic institutions in the form of academic writing courses. If you get the opportunity through these classes to show your writing to a linguist you can gain a lot.

If that's not an option then some classics on writing are:

  • White, E. B., & Strunk, W. (1972). The elements of style. MacMillan.
  • Zinsser, W. (2006). On writing well: The classic guide to writing nonfiction. Harper Perennial.

Perhaps then you should start focusing on editing and I recommend these for the start:

  • Cook, C. K. (1986). Line by line: How to edit your own writing. Houghton Mifflin Harcourt.
  • Ross-Larson, B. (1995). Edit yourself: A manual for everyone who works with words. WW Norton & Company

BUT personally the most important guide for me was the edits/comments that I got back from my supervisors, mentors and senior collaborators during the years. I checked their edits over and over again to systematically diagnose what was wrong with my writing and I think those edits/comments were the most helpful resource. I went as far as creating a corpora of literature relevant to my fields of research to know how exactly people write in my domains of interest in engineering and social science but well that's going a bit too far in the beginning.

Also one thing that I have noticed which makes a major impact on my editing is switching the edits on screen and on paper. I usually first do a round on screen. Then print and do it offline and then switch again! I don't know about others but in my case I tend to focus on completely different issues on when checking the scree or printed material and if I only do one I will miss a lot more.

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+1 for Zinsser. His is still the book I reach for when I'm stuck on a writing project. –  J. Zimmerman Oct 25 '13 at 21:00
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I think you're question is a VERY good one and one that impacts a lot of people. Because of that I upvoted it. However, the answer, which I think you at least have an idea of, is "suck it up and get to work."

Writing well takes a lot of time. Writing well includes planning, writing, reviewing, revising, reviewing, revising (ad nauseam - and I do mean nausea). If you look at great writing, you'll see it's often written by great writers. You should not think that they get it right their first time. When I (I consider myself an OK writer, not a great one) write for publication I usually write the piece and then end up editing it 10 times. In the end I spend much, much more time in the editing processing than in the initial writing process.

Writing takes time. Writing well takes more time. If you want to write well, you need to be willing to push through the discomfort and keep working on it. That said, don't try to do it all at once. Edit several times spread across several days (or weeks, if you have the time) - a fresh mind helps.

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+1 for "suck it up and get to work." :) –  J. Zimmerman Sep 7 '13 at 23:52
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My simple strategy is as follows:

  1. Draft your paper. Make it as complete as you can.
  2. Give yourself atleast a12 hour period in which you dont look at the paper, no matter how tempting it is.
  3. Use a read-back program that can read the paper back to you loudly. Mac has a free built-in program.
  4. Listen and note which sections need reworking. If you don't like what you hear, its likely to be poorly written.
  5. Revise as if you are writing the paper for someone with little knowledge of your field.

The best advice I have got while writing my PhD dissertation was to focus on the arguments in the drafting stage and on the details in the revision stage.

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12h is not enough. 7days are more like it.. (; –  Ran G. Feb 3 '13 at 5:12
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I would recommend using some versioning control system (like SVN or git) for your paper. These tools gives you the freedom to change what ever you want with you paper, and have all the history recorded. You could practice any kind of change, and still keep the ability to revert to older versions. Even better, you could merge good elements from old version into newer versions. By reviewing your history and seeing what you changed, you can learn what types of mistakes you tend to make, and you can work to avoid them in the future.

Note that some popular note-taking tools, such as Evernote or Simplenote, also keep track of previous versions of your notes, although it's more primitive than Git or SVN.

DropBox provide a (terribly) simplified notion of versioning control. The advantage, however, is that it works "out-of-the-box" - no learning curve, or fancy tools.

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Good advice about version. Have seen it used in so many places. –  Javeer Baker Feb 7 '13 at 20:18
    
I have been using svn (and trying to move to git). But, I haven't been studying the changes carefully. BTW, do you have a favorite merge tool? I use vimdiff, but it's not too convenient for comparing/merging multiple versions at once. –  Memming Feb 8 '13 at 14:00
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I use magit, but didn't do enough merges to be able to recommend it. However, in general, it is wonderful and makes the usage of git so much nicer! –  Dror Feb 8 '13 at 15:32
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